Commercial Secretary

Role Filled

BTMK Solicitors Ltd are looking to recruit a conveyancing secretary in our commercial/residential department. The role is based in our Rayleigh office and is a full-time position. Experience in residential conveyancing is preferred.

Salary will be discussed during the interview process.

Please find below a description of some general duties, the list is not exhaustive but is meant to describe the regular work you will be required to conduct.

  • Full secretarial support to fee-earning staff
  • Duties to include; audio typing from digital dictation both documents and correspondence
  • Downloading and printing of dictation via Dictanet
  • Opening new matters and preparing the relevant correspondence
  • Full support to the fee earner for post completion work
  • Diary maintenance
  • Managing, organising, and updating relevant data using database applications
  • Answering the telephone
  • General administrative tasks including filing, photocopying, scanning and sending faxes
  • Attendance at such training as may be approved by the firm as will be necessary to fulfil the requirements of the position
  • Adherence to office policies and procedures as set out in the office manual
  • Covering reception, franking and taking the post when needed
  • Coordinating work for work experience pupils
  • Amending and updating documents using track changes
  • OCR documents to change PDF documents to word, reformatting the same and proof reading
  • Dealing with general office queries ranging from reception queries with clients attending the office
  • Dealing with accounts queries
  • Work independently of case/dictanet
  • Witnessing of various documents
  • Copying and certifying documents
  • Conducting Conflict checks
  • AML checks
  • Ad hoc duties

If you feel this role would be suitable for you please email, attaching your CV and covering letter, to Lisa.smith@BTMK.co.uk. Closing dates for this application is Wednesday 22nd December.

Apply for this role

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