Commercial Secretary

Role Filled

BTMK Solicitors Ltd are looking to recruit a conveyancing secretary in our commercial/residential department. The role is based in our Rayleigh office and is a full-time position. Experience in residential conveyancing is preferred.

Salary will be discussed during the interview process.

Please find below a description of some general duties, the list is not exhaustive but is meant to describe the regular work you will be required to conduct.

  • Full secretarial support to fee-earning staff
  • Duties to include; audio typing from digital dictation both documents and correspondence
  • Downloading and printing of dictation via Dictanet
  • Opening new matters and preparing the relevant correspondence
  • Full support to the fee earner for post completion work
  • Diary maintenance
  • Managing, organising, and updating relevant data using database applications
  • Answering the telephone
  • General administrative tasks including filing, photocopying, scanning and sending faxes
  • Attendance at such training as may be approved by the firm as will be necessary to fulfil the requirements of the position
  • Adherence to office policies and procedures as set out in the office manual
  • Covering reception, franking and taking the post when needed
  • Coordinating work for work experience pupils
  • Amending and updating documents using track changes
  • OCR documents to change PDF documents to word, reformatting the same and proof reading
  • Dealing with general office queries ranging from reception queries with clients attending the office
  • Dealing with accounts queries
  • Work independently of case/dictanet
  • Witnessing of various documents
  • Copying and certifying documents
  • Conducting Conflict checks
  • AML checks
  • Ad hoc duties

If you feel this role would be suitable for you please email, attaching your CV and covering letter, to Closing dates for this application is Wednesday 22nd December.

Apply for this role

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